First Coast APA
Privacy Policy
Last updated November 2, 2026
This policy explains how Maximum English LLC dba First Coast APA ("we", "us"), the local franchise of the American Poolplayers Association (APA) pool league, collects and uses information on this tournament website and through our tournament text alerts.
Information we collect
- Registration details: team name, each player's name and APA skill level, and the cell phone numbers you enter.
- Text alert consent: whether each player agreed to receive text alerts, and when.
- Tournament activity: check-ins, scores, match results, chip counts and payouts.
- League player records: to check who can enter each tournament, fill in registrations and let players log in, we use records from the league office's membership list: APA member number, name and nickname, 8-Ball and 9-Ball skill levels, matches played (lifetime and the last date played), membership status, division rep, gender, email address and cell phone. We don't keep home phone numbers or birth dates from those records.
- Player accounts: if you log in, the 6-digit codes we email you (stored only in scrambled form, and they expire after 10 minutes) and, if you choose to set one, your password (stored only as a scrambled hash: nobody, including us, can read it).
- Eligibility decisions: review requests you send, and the league office's decisions and notes.
- Technical data: cookies that keep you signed in to your team page, your player account (for 90 days on that device) or the director page. We don't use advertising or tracking cookies.
How we use it
- To run the tournament: registration, the waiting list, pairings, table assignments, scoring, chip counts and payouts.
- To send tournament text alerts to players who agreed to receive them (see the Terms & Conditions).
- To check eligibility for each tournament, fill in your registration, and let you see your events and skill levels.
- To email you login codes and the league office's answers to eligibility review requests.
- To answer your questions and keep accurate tournament records.
Team names, player names, skill levels, chip counts and results are shown on the public tournament pages. Phone numbers are never shown publicly; only the tournament director can see them. Your player account page shows your own records only to you. The public "Am I eligible?" check shows only whether a member number can enter each tournament: never a name, contact details, skill levels or the reasons.
Text messaging and your phone number
We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes. Mobile numbers and text consent collected for tournament alerts are used only to send those alerts. We share phone numbers only with our text message provider (Twilio) to deliver the messages, and as required by law.
You can stop text alerts at any time by replying STOP. Reply HELP for help.
Service providers
This website is hosted by Render, and text messages are delivered by Twilio. The league's player records are kept in Google Workspace (Google Sheets), nightly backups are stored in Google Drive, and emails are sent through Gmail. They process information only to provide those services to us.
How long we keep it
We keep a tournament's information while it's running and for as long as needed to settle payouts and records afterward, then delete it. Player records are replaced each time the league office updates its membership list. Your player account stays until you ask us to delete it. Backups are kept for about 60 nights.
Your choices
You can update your roster and cell number on your team page with your team PIN, or ask us to correct or delete your information by contacting us below. On your player account you can log out on all devices, and set, change or remove your password. If your league records are wrong (a skill level, matches played or membership status), contact the league office and they'll correct them at the source.
Contact us
First Coast APA (Maximum English LLC)
Email: firstcoast@apaleagues.com
Phone/text: 904-528-7657